How Do I Manually Configure Gmail in Outlook 2016?

How to Configure effectively Gmail in Outlook 2016

Gmail is the most widely used email service as it provides extensive features to its users. Also, the security level of users’ email accounts Gmail ensures, attracts users to use Gmail. Since emails have become a very prominent part of our lives and in today’s era of work from home, we have different emails for every different work, therefore we always have to switch between our email accounts for different work, which consumes a significant amount of time. 

However, this problem can be overcome by adding a Gmail account to Outlook and doing Gmail settings for outlook. As Outlook is desktop software, it will be very easy to access our work email account and we need not always switch between accounts when accessing from a web browser.

Through the means of this article, we will take you through the whole process of how to configure Gmail in outlook.

 Adding Gmail Account to Outlook

Following are the steps for doing Gmail settings for outlook which will help you to add and set up a Gmail account in Outlook:

  1. Launch your Outlook application on the desktop.
  2. Open “File”, which will be present at the top right corner of the application’s window.
  3. After clicking the File, in the visible screen, select “Add Account”.
  4. On the prompted window, you have to enter your email address which you want to connect to Outlook.
  5. Click on the button “Connect”, which is present at the bottom of the window.
  6. As soon as you press the button, Outlook will redirect you to a Google window where you have to enter the password for the above-mentioned email.
  7. Then, click on the “Sign In” button.
  8. If the two-step verification for Gmail login is enabled for your email, then you will receive a code on your mobile number which is linked to that email account.
  9. Enter that code in the Gmail prompted window and press Done.
  10. Allow the permission to Microsoft apps to use your Gmail account.
  11. After that, you will be directed again to the Outlook window, where you have to click “Done” and your problem of how to configure Gmail in outlook will be solved and your account will be added.

Manually Gmail Server Settings for Outlook

Once after adding the Gmail account, it may happen that it doesn’t work properly due to some improper server settings, for which we ourselves have to perform the Gmail settings for the outlook for rectifying the issue.

Following are the steps that will let you manually do the required changes:

  1. Launch your Outlook desktop application.
  2. Go to the “Files” and click on the “Add Account” option.
  3. On the screen, a text box will appear where you have to enter your email address.
  4. Just below this text box, an option of “Advanced Options” will be present, by clicking on which you have to check the manual account set up option.
  5. Click on the button “Connect”.
  6. A window will be prompted, where you have to choose “IMAP”.
  7. An “Account Settings” window will come forward where you have to populate the fields with respective information, which is as follows:
    1. Incoming Mail Server:
      1. SSL Requirement: Yes
      2. Port Number: 993
    2. Outgoing Mail Server:
      1. SSL Requirement: Yes
      2. TLS Requirement: Yes
      3. Authentication Required: Yes
      4. Port Number: 465 (for SSL) and 587 for (TLS)
  8. Fill in your Gmail account login information.
  9. Click on the button “Next”.
  10. A screen asking for your Gmail password will be prompted, fill in the required.
  11. Lastly, click “Connect” and your problem of how to configure Gmail in outlook will be resolved.

Generating Outlook Password

This is the last process for completing the Gmail settings for outlook in which we have to generate the Outlook application password because due to security reasons it won’t accept the password same as an email account. So, here’s the process for doing so:

  1. Open your Gmail account, click on your profile.
  2. Then select “Manage Your Google Account”.
  3. Then, click on the “Security” tab.
  4. Enable the two-step verification by going through the prompted windows.
  5. After going through the process, return to the previous “security” tab.
  6. On that page select the “App Password” option. Enter your password and process. Select the option “Mail: and “Windows Computer” from the two drop-down menus.
  7. Click “Generate”.
  8. A password will be displayed, which you have to copy and paste (without spaces) in the Outlook window which is asking for a password.

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