Could Microsoft SharePoint Replace Your On-Premises File Server?


If your company is looking to replace its on-premises file server,  now is a good time to think about if a cloud-based file server would be a better fit.

Many firms are migrating to Microsoft SharePoint cloud file servers,

and many managed IT providers now propose a cloud-first strategy to file storage

because of the productivity and security advantages that a cloud platform offers.

Microsoft SharePoint Explained? 

Microsoft’s SharePoint is a cloud-based file storage system. It enables businesses to create a shared file storage system that can be accessed from any location on the planet.

SharePoint allows you to establish sites and company intranets to keep your users up to date on what’s going on,  automate some of your more tedious procedures, and create customised apps to assist your teams and keep them productive, in addition to storing all of your business’s digital assets.

What Advantages Does Microsoft SharePoint Have Over On-Premises File Servers?

One of the most significant distinctions between Microsoft SharePoint and an on-premises file server, and one that actually makes SharePoint easier to use for most organizations, is that Team Sites replace the complicated top-down directories present on many on-premises servers. This makes them easier to navigate for users.

While clients who are migrating away from on-premises servers may be unfamiliar with this interface,  once they get used to it,  they will discover that the layout of these sites favours teams who wish to have a greater focus on collaboration.

SharePoint’s UI is designed to make it as simple as possible for  users to access collaborative files by centralising files that are necessary for teamwork.

Complex and difficult-to-navigate folder structures, as well as inadequate sharing methods,  plague on-premises servers, which can entirely derail a team’s productivity.

When you have an easy-to-use interface, collaboration and storage don’t have to be difficult,  especially since SharePoint’s structure is far easier to maintain than  what most businesses have to deal with when using their old on-premises servers.

How To Migrate From On-Premises Servers To A SharePoint Site?

Users must acclimate to SharePoint Online, just as they must to any other online collaboration platform. However, the learning curve isn’t too steep. The user-friendly design of SharePoint,  as well as its powerful admin centre and mobile accessibility,  make it simple for users to get started.

However, Determining the structure of your new SharePoint architecture is the first  and most critical step in moving your files from an on-premises server to SharePoint.

The ideal structure for you will be determined by the structure of your company,

the number of teams you have, the level of cooperation required,  and the amount of data you store in the cloud.

If this seems difficult, don’t worry:  Microsoft has created the SharePoint Migration Tool (SPMT),

which can assist with the actual process of relocating the files safely and securely,

and there are several managed IT services providers

that can evaluate your current on-premises data storage systems and help you reproduce them in a public cloud setting.


What Are The Benefits of SharePoint For Businesses?


Microsoft SharePoint has a significant cost benefit. In fact,

if your company already uses Microsoft Office 365, you already have SharePoint included in your subscription at no additional cost.

Because SharePoint keeps files in the cloud rather than on a single physical server,  you can view them from anywhere in the world that has an internet connection.

In addition, You can also automatically sync your SharePoint files with the File Explorer on your PC,

making file access easier for your colleagues.


The SharePoint servers of Microsoft are duplicated and backed up in several data centers around the world.

This ensures that if one component fails, the redundancy in another can readily compensate. As a result,

SharePoint is considerably less likely to fail than a single-point-of-failure on-premises server.

An on-premises server can easily be destroyed by a fire or a power outage,

in other words, The restoring the backup to a useable condition might take hours or even days. even if it is backed up.


Therefore, Without jeopardising the security of your whole file storage system, you may give outsiders access to a single file or even a folder.

This is handy for only allowing external contributors permissions to the files they require.


Similarly, SharePoint allows you to create several file libraries. This means you can quickly create defined user groups and add or delete certain individuals easily.

You may use this feature to make sure the correct teams have access to the files

they need without providing them with access to your entire SharePoint. 

Ready To Transition To SharePoint?

If you are persuaded and ready to migrate to a cloud-based file storage solution,

the best suggestion is to contact an IT services provider with cloud management experience.

he process of moving your data from on-premises to SharePoint is easy,

but it is one that you’ll want to make sure is done right,

and the best way to do so is to hire a professional IT provider.